AI operations for SME trading companies
The operations system for trading companies that make products in Asia and sell to brands in Latin America.
A trading company's orders usually live across Excel files, WhatsApp, email and someone's memory. Ordenvia puts every order in one system, from the client's request to the commercial invoice. Each step links to the one before it, automations do the copying, and the paperwork comes out of the data.
Running at a garment and textile trading company
Our first customer trades garments and textiles between factories in China and brands in Latin America. Two teams use Ordenvia every day.
How it works
An order moves through six steps. The team does the judgement work; the system does the copying.
- 01RequestThe client's order arrives as an Excel, a PDF or a screenshot. It gets a record with the client, the date and an owner.
- 02QuoteThe order is converted to one row per product, colour and size, and loaded with a single paste instead of about twelve.
- 03OrdersOne tick creates a purchase order for each supplier and the sales order for the client, with every line mirrored on both sides.
- 04ProductionEach order gets its milestones, from 4 for fabrics up to 9 for garments with barcodes, with quality control as a check that blocks shipping.
- 05ShipmentContainers leave China. Their arrival date updates itself three times a day through a container-tracking API.
- 06InvoiceA document generator issues the proformas and the commercial invoices, one per bill of lading, for each of the company's legal entities.
Built so the expensive mistakes cannot happen
Four rules that cost a trading company money when they break. In Ordenvia they are part of the data model.
Supplier cost stays private
The buying side and the selling side are separate. A supplier price cannot reach a document the client sees.
Every invoiced unit has a source
Invoice lines link to order lines, so each invoiced quantity traces back to its order, even when a proforma splits across shipments.
Change it once
Order lines mirror the winning quote line. When a specification changes, nobody re-types it.
Alerts instead of chasing
Ten alerts reach the team on weekday mornings, with a Friday digest and a Monday check that recomputes the alert conditions.
Built on Claude
Ordenvia is built with Anthropic's Claude. Each item carries its real status.
Built and maintained with Claude Code
The system, its scripts and its automations are written and maintained with Claude Code, and every change is reviewed before it ships.
Order-file reader on the Claude API
Reads the client's Excel, PDF or screenshot and returns order lines by product, colour and size, using vision, PDF support and structured outputs. Today the team still types this step.
CRM assistant on the Claude API
The assistant inside the CRM is moving to the Claude API.
Follow-up agents on the Claude Agent SDK
Agents that chase suppliers and production milestones, so the team stops chasing by hand.
MCP server for client teams
An MCP server so a client's team can ask Claude where their order is.
See it on your own orders
A walkthrough of a real order flow, from the client's request to the commercial invoice.